General Rules 2004
1. Entries in all departments, unless otherwise
specified, are open to everyone.
2. The word “exhibit” refers to the animal or article.
3. The Board of Directors and management
reserve the right to accept entries after closing
dates, if good and sufficient reasons for the
delay are given, and also reserve the right to
offer classifications and premiums for any recognized
breeds of livestock, or other exhibits, at
their discretion.
4. The management reserves the right to reject
any exhibit offered if it is objectionable in any
way, if it requires an excessive amount of space,
or if the capacity of the department has been
reached.
5. All exhibits must be in place as specified in the
general rules of each department. No exhibits
will be released before 6:00 p.m. on the last day
of the Fair unless otherwise provided for in the
department special rules (see Home Arts
Department).
6. Articles sent by mail, freight, or express must
be prepared. No exhibit will be accepted on
which carrier charges have not been paid.
7. Exhibitors having space assigned them will
not be permitted to change to another location
without first having obtained permission from the
Superintendent of the department, under penalty
of forfeiture of premiums.
8. The Fair District will not award a premium on
any articles not specifically mentioned in the
Premium List. Such article may be accepted by
the Superintendent of the department of exhibition.
The Judges’ book shall be evidence of payment
of premiums – ribbons and cards not
accepted.
9. No diseased or inferior stock or articles will be
assigned space on the fairgrounds for exhibition
purposes.
10. Exhibitors must in all cases be the bona fide
owners of articles or animals exhibited by them
except where otherwise specified. A transfer of
ownership for the purposes of exhibiting will
debar any animal or article and operate against
the awarding of premiums offered by the
Madison County Fair.
11. Should it be found that a premium has been
obtained by false evidence, misrepresentation,
or a violation of the general rules or special rules
governing the department, all premiums will be
withheld.
12. COMPETITION. Competition is defined as a
contest of supremacy between two or more animals,
products, or articles owned by separate
exhibitors.Two exhibits entered by the same person
or household do not constitute competition.
When a community interest in the ownership of
animals or article is apparent in the judgment of
the Board, competition will be considered not to
exist, although the actual ownership might be
separate.
13. CONDITIONS OF COMPETITION. If two or
more exhibitors are not competing in any breed,
exhibits must be of a quality to merit the awards
given. Judges will give a lesser award if the
exhibit is not of a high enough quality to merit the
first award.
14. Exhibitors may make as many entries in
each class as desired except as specified in the
special rules of each department, but no
exhibitor will be allowed more than two premiums
in any one class.
15. No animal or article may compete in more
than one class nor for more than one trophy
except as one of a pair, group, or championship,
or except as otherwise specified in special rules
of departments.
16. Exhibitors making entries and not exhibiting
shall forfeit all entry fees and exhibitor’s tickets.
17. Premiums will be designated by ribbons as
follows:
- First -- blue ribbon.
- Second -- red ribbon.
- Third -- white ribbon.
18. No director of this Fair shall act as Judge in
any class, nor shall say exhibitor in any given
class act as a Judge for that class.
19. The Judges will be expected, if called upon,
to give reasons for their decisions, embracing
the value and desirable qualities of the animals
or articles to whom the awards were made.
20. Prior to the judging, each Superintendent will
inspect all exhibits in his department to determine
if they are entered in the class in which
they should compete. If the Superintendent and
exhibitor cannot reach an agreement as to the
classification, it should be reported to the management.
Classification will then be made by a
committee appointed by the Manager, whose
decision shall be final. In cases where it is obvious
that entries are not correctly entered, the
change may be made by the Superintendent
without reference to exhibitor.
21. If there is any question during the judging as
to the regularity of any entry or the right to an
exhibitor to compete in any class, the Judge
shall report same immediately to the
Superintendent of the department for adjustment.
22. Awards will be made according to the merits
of the exhibit. The Judge may disqualify or award
2nd or 3rd premiums at his discretion. Special
awards will be made only after the Judges have
agreed with the Manager that such awards
should be made.
23. Any persons attempting to influence the
Judges in their decision in any manner will forfeit
all awards and will be excluded from all competition
and exhibition. No persons will be permitted
in the ring during judging except the Award
Committee, the officers of the Fair, and the necessary
attendants.
24. All protests must be made in writing, setting
forth grounds for protests.
25. Each exhibitor or concessionaire will be solely
responsible for any consequential or other
loss, injury or damage done to, occasioned by, or
arising from any animal or articles exhibited by
him, and shall indemnify the Madison County
Fair against all legal proceedings in regard
thereto. Said Madison County Fair will take reasonable
precautions to insure the safety of
exhibits and property of every description
entered for competition or display, or any other
purpose, while anywhere on the grounds that
shall be subject to the control of the Madison
County Fair, but the owners themselves must
take the risk of exhibiting them. In no case will
the Madison County Fair be responsible in any
way for any loss, damage, or injury of any character
to any property, article, animal, or person
while the same are on the fairgrounds, or any
other time or place, nor be liable for or make any
payment for damage, loss, or injury. Presentation
of articles or animals for exhibition and entrance
upon said grounds shall be deemed acceptance
of the rule.
26. The Madison County Fair will not be responsible
for any loss or damage caused by or arising
out to strikes, riots, lockouts, or act of God.
27. Exhibitors of animals, machinery in motion
and other exhibits are liable to occasional accidents,
injury, or damage to persons coming in
contact therewith, every such exhibitor shall
indemnify the Madison County Fair from and
against all such claims and demands, costs,
charges, and expenses which it may incur, suffer,
or be put to, by reason of any exhibit not
properly guarded therefrom. Presentation of
entry blank or agreement or verbal or written
concession shall be deemed acceptance of this
rule.
28. Attendants at exhibits and concessions must
be NEATLY ATTIRED and will be required to
conduct themselves in a quiet and orderly manner.
DOGS OR PET ANIMALS KEPT ABOUT
EXHIBITS OR CONCESSIONS WILL NOT BE
PERMITTED TO RUN AT LARGE.
30. Ample light is furnished in all buildings. If
additional light or power is required, all wiring
and power must be furnished by the consumer
and wired under supervision of the Fair electrician.
31. No persons or exhibitors will be permitted to
distribute printed or advertising matter or put
signs on the grounds other than at the space
allocated to exhibitors for that purpose. The use
of gongs, bells, or other noise instruments for the
purpose of attracting attention is prohibited on
the fairgrounds.
32. Exhibits winning premiums in the 4-H Club
Crop Projects or Future Farmers Crop Division
shall not be eligible for entry in open classes.
33. Trucks and trailers cannot be parked in the
vicinity of the livestock buildings but must be
parked on space designated by the General
Livestock Superintendent.
34. No Superintendent or assistant of any
department will be authorized to employ help
without the written authorization of the Manager.
35. A signed order for all supplies must be
obtained from the Manager.
36. No bills will be audited or paid during the Fair
except labor bills. All claims against the Madison
County Fair must be presented within ten days
after the closing date of the Fair.
29. Sales of exhibits may be made for delivery at
the close of the Fair, but no exhibit may be
removed until after 6:00 p.m. of the closing day
of the Fair.
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